Charts and graphs are super ways to make your point very effectively. You can gather data and prepare a chart to display your findings, identify opportunities as a result of what visually appears, and update the data to show changes or progress. Many software applications are available to help you prepare graphs in a jiffy. Check the Internet or your local computer to find out more about them.
Keep these tips in mind when you prepare charts and graphs:
- Write a descriptive title. Place the title above the chart or graph.
- Use an appropriate scale. For example, if your financial range is from $100,000 to $200,000, don’t show a scale of $100,000 to $500,000.
- Create a legend if the chart isn’t self-explanatory. Legends explain the symbols that appear in the chart.
- Keep the design simple. Eliminate any information your readers don’t need to know.
- Prepare a separate chart or graph for each point. If you try to squeeze too much information on one graph, you defeat your purpose of making it simple to read.
Remember: If a pixel is truly worth a thousand words, you can eliminate the thousand words with a well-done graphic. Make the graphic self-contained, tie it to the text, and
place it as close to the text as possible. Clearly label all the parts so the graphic is self-explanatory and sends a clear message.
- Technical Writing For Dummies® by Sheryl Lindsell-Roberts